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These shortcuts will make planning your next event easier

Event planning can be a time-consuming process with the copious moving parts to bring together. Use these shortcuts to alleviate planning time and pressure for your next event.

Scrutinise your quote

Hang on, what’s actually included with your space? Inclusions go a long way in dictating how easy your organisation process will be. Every required service or equipment that’s not bundled in means you’ll be required to organise that additionally.

Then there’s the value equation. Hidden extras like tea and coffee, AV and Wi-Fi can quickly add up.  After tallying up all your requirements, venues with an “all-inclusive” approach often work out to be much more economical.

If you have detailed requirements, prioritising venues who offer such a service will significantly reduce your personal workload!

Invest in inclusive Technical support and AV

Venues offering inclusive AV and technical support know their setup back to front. They’ll always be on-hand to support you. So, that’s why choosing a venue that packages in essential tech will help you reach the planning finish line faster.

And again, when charged separately, costs for basic AV can be exponential.

Choose a venue with an online booking system

This is probably the single biggest impact you can make to your event. Why? Because having to call or email every time you need to make simple updates will chew your precious time. It also means you’re not independent in managing your event plans.

In contrast, an online booking system allows you to streamline the process of event planning significantly. You can jump online and edit attendee numbers, attach run sheets and request room layouts in just a few clicks!

Make the most of 'one-touch' event planning

At some venues, it's seriously easy to put your plans into motion. Discover how Cliftons make a planner's life easy.

Don’t herd your group to a restaurant: opt for inclusive dining

Events often bring large groups of diverse attendees together. So, sourcing easy-to-reach restaurants that are within budget and suitable for unique tastes is work you just don’t need. Thankfully, it’s also not necessary!

Opt for a venue offering in-house dining (with default options for dietary requirements), and catering becomes a breeze!

Use templates and checklists to minimise repeat efforts

If you’re anything more than a once-a-lifetime event planner, turning repeatable instructions and to-do lists into templates is wise. For example, are your instructions to the venue similar each time? Or are the points you need to at least consider the same?

At each step of planning, turning your checklists into templates wherever possible will save you legwork.

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Venue assessment checklist

Use our handy checklist when canvassing venues to ensure you get the ultimate time-saving services.

Use templates and checklists to minimise repeat efforts

If you’re anything more than a once-a-lifetime event planner, turning repeatable instructions and to-do lists into templates is wise. For example, are your instructions to the venue similar each time? Or are the points you need to at least consider the same?

At each step of planning, turning your checklists into templates wherever possible will save you legwork.

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Get the 'How to Streamline Your Event Planning Process' eBook!

Want more shortcuts and tips? Download our eBook for even more industry expertise.

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